• I-9 and E-Verify Compliance

Paperless I-9 Meets Instant E-Verify

End-to-end I-9 compliance for every hire — paperless, encrypted, and synced with E-Verify.

Tracker I-9 Features

Electronic I-9 and E-Verify, end to end.

Guided Workflow

Section 1 and Section 2, completed in order.

The new hire completes Section 1 electronically; the designated employer representative completes document examination and Section 2. Required fields are enforced and each section is timestamped as it is signed.

Enforced field completion

Timestamped signatures per section

Employer representative invited by email

Optional, Configurable

Submit to E-Verify automatically after Section 2.

Where enabled, a completed I-9 is sent to E-Verify without a second system. Settings cover auto-send, scoping to specific states, federal contractor status, and time zone. Clients who opt out have cases submitted by support.

Auto-send after Section 2

Scope by state or contractor status

Case status visible in the dashboard

Formerly Section 3

Rehires, reverifications, and name changes.

Supplement B handles the events that come after the original form: rehiring a former employee, reverifying expiring work authorization, and recording a legal name change against the existing I-9.

Rehire and recertification

Reverification before expiration

Legal name change on file

Status and records

One view of what is outstanding.

The HR user monitors form status, actions still owed, and pending E-Verify cases from a single dashboard, with PDF access to any completed I-9 including its amendments.

Outstanding actions by employee

Pending E-Verify cases

PDF of any I-9 with amendments

Notice of Inspection

Support when an inspection arrives.

An inspection gives an employer three business days to produce documentation. Provide a copy of the Notice of Inspection and a full I-9 audit can be run through Tracker — no fee where the work is estimated under ten hours.

Full I-9 audit through Tracker

No fee under ten estimated hours

Security and compliance checklist available

Ordering

Order in the portal, or from your ATS.

HR orders the Form I-9 directly in the Verified First portal. Connectors are available for teams that would rather trigger it from the system where hiring already happens.

Ordered in the Verified First portal

ATS connectors available

Why It Matters

With Tracker I-9 vs. manual I-9s.

Factor	With Tracker I-9	Manual / Paper
Penalty Exposure	Errors caught before submission	$288–$2,861 per form
Notice of Inspection response	One-click audit export	Manual file pull in 3 business days
Section 2 for remote hires	Authorized agents nationwide	Notary scramble or shipped documents
E-Verify submission	Automatic on completion	Separate portal, manual re-entry
Record storage	AES-256 encrypted cloud vault	Filing cabinets & shared drives
Reverification deadlines	Tracked and alerted automatically	Calendar reminders, if any
Screening turnaround	42.8 hrs — same flow	2–5 days, separate vendor

Penalty range per DHS civil monetary penalty adjustment, Federal Register, Jan 2, 2025.

Remote Hires

Someone needs to physically look at the documents.

Remote onboarding shouldn't slow down your team. Section 2 requires an in-person document review, but Network Alliance connects your new hire with a nearby authorized agent to complete Form I-9 quickly, securely, and seamlessly.

Authorized agents nationwide

Physical inspection of documents

No shipping originals

Remote Hires

Someone needs to physically look at the documents.

Authorized agents nationwide

Physical inspection of documents

No shipping originals

How it Works

From offer letter to E-Verify — three steps.

Step 01

Invite the new hire

Tracker I-9 fires automatically when an offer is accepted in your ATS. The applicant gets a branded link to start Section 1.

Step 02

Verify Section 2

Either internally or through our Network Alliance, an authorized agent confirms identity and work-authorization documents.

Step 03

Store, monitor, audit

E-Verify submits automatically. Records sit in an encrypted vault with audit-ready exports for any future review.

Frequently Asked Questions

Your I-9 & E-Verify Questions, Answered

What are the most common fineable errors on Form I-9?

According to industry analysis, approximately 76% of paper Form I-9s contain at least one fineable error, with an average of 3.1 mistakes per form. Common substantive violations include missing signatures, incorrect dates, and failure to complete Section 2 within three business days of the employee's start date.

Technical Errors: Missing employee addresses or unchecked citizenship status boxes.
Timing Violations: Failing to meet the "three-day rule" for document verification.
Filing Mistakes: Civil penalties for employers can cost up to $2,332 per substantive error, making digitized, automated solutions a critical tool for risk mitigation.

How can I legally verify I-9 documents for remote employees?

Under current Department of Homeland Security (DHS) regulations, employers enrolled in E-Verify who are in good standing may use an "alternative procedure" to remotely examine Form I-9 documents via a live video interaction. For employers not using E-Verify, you can designate an “Authorized Representative” – such as a notary or a trusted agent – to physically inspect the documents on your behalf.

E-Verify Advantage: Remote verification is significantly faster and more secure for distributed teams when utilizing an integrated digital platform.
National Network Alliance: Verified First provides access to a nationwide network of authorized agents who can meet remote hires in person to complete Section 2 requirements.
Secure Uploads: Candidates can use any mobile device to capture and upload document images, ensuring no residual data remains on the personal device.

Is E-Verify a substitute for completing Form I-9?

No, E-Verify is a companion to Form I-9, not a replacement. While Form I-9 is a federal requirement for all U.S. employers to verify identity and work authorization, E-Verify is the electronic system used to cross-reference I-9 data against DHS and Social Security Administration (SSA) records.

Mandatory vs. Voluntary: Form I-9 is mandatory for all hires within the U.S. E-Verify is voluntary for most private employers but required for federal contractors and in certain states.
Enhanced Protection: Using E-Verify provides a "presumption of good faith" in the hiring process, which can serve as a powerful legal defense during a government audit to show you did not knowingly hire unauthorized workers.
Instant Results: Most E-Verify cases return an "Employment Authorized" status within seconds when integrated into your digital I-9 workflow.

How do I manage I-9 re-verification for employees with expiring work authorization?

You must complete Supplement B of the Form I-9 no later than the date an employee’s current work authorization expires. Failure to re-verify a document on time can result in "knowingly continuing to employ" an unauthorized individual, which carries higher penalties than paperwork errors.

Automated Tracking: Verified First proactively alerts before a document expires to prevent compliance lapses.
What to Re-verify: You only need to re-verify List A or List C documents that show a temporary expiration date; you should never re-verify U.S. Passports, Green Cards, or List B identity documents (like driver’s licenses).
Compliance Safeguard: Our portal lets you manage these updates electronically, ensuring that new document information links to the original I-9 without requiring manual paper filing.

How does the Verified First I-9 solution simplify audit preparation?

The Verified First I-9 solution digitizes the entire employment eligibility cycle, converting paper forms into a fully encrypted, cloud-based environment that meets DHS electronic storage standards. By utilizing built-in compliance tools and automated notifications for re-verifications, your HR team stays audit-ready with a centralized dashboard that tracks every deadline and document.

Historical I-9 Conversion: Easily migrate and house your legacy paper documents alongside new digital filings for a single system of record.
Automated File Management: The system automatically identifies when a form has reached the end of its required retention period (three years after hire or one year after termination).
Expert Support: In the event of a federal audit, Verified First provides expert support and comprehensive reporting tools to help you respond quickly and accurately.